Are you an expert administrator who thrives on working with a variety of customers? Do you like the idea of utilizing a resource system on the daily to manage workflow? If so, then an Order Administrator role with us might be what you’re looking for. As part of our Logistics team, you’ll be at the forefront of our business and bringing our solutions to our customers.

Your days will be filled with…

• The Order Adminstrator will be responsible for Sales Order processing, invoicing and related administrative tasks. This role works closely with the global supply team and local sales and services teams.

Key Accountabilities

Sales orders and deliveries:

• Price administration
• Sales order handling
• Order confirmations
• Price and delivery information to customers
• Communication with customers
• Programming files
• Information to customers about changes in delivery dates
• Export documents administration
• Invoicing
• Credit invoicing according to attestation rules
• Custom issues related to deliveries
• Issue licenses
• Monitor updated delivery requirements
• Export license administration in ERP (Enterprise Resource Planning) system.
• Update of Logistic site on Extranet
• Defined reports and KPI:s
• Follow up of Export declarations
• Update pick and pack instructions in ERP
• Equipment list handling in ERP

Repair:

• Repair invoicing
• Credit invoicing according to attestation rules
• Repair order administration
• Questions about repair order and invoices

Purchase order:

• Send purchase orders to suppliers for Purchase to order items
• Monitor confirmations from supplier
• Monitor deliveries from supplier
• Receive gods in ERP
• Price check on confirmations from supplier
• Replanning

Sales prices and Price lists:

• Administration of Sales Prices in ERP
• Administration of Price List on Extranet

Here at Ascom…

You’re not just a number, you’re a person with aspirations and that’s important to us. You can drive your own career and we’re here to help you do that by: 

• Providing career progression through learning and development, internal opportunities, and being part of global and local initiatives and projects. But don’t take our word for it, just ask some of our team members who have been with us for over 20 years!
• Giving you a real-world, first-hand experience about what it’s like to work with technology that is at the forefront of the healthcare industry.
• Making a difference and having an impact on the lives in your community.

And you are…

Required Experience and Education

• Bachelor’s degree in Business Adminstration, Supply Chain, or related field
• 2+ years experience in Logistics

Required Skills and Knowledge

• Experience in sales order processing
• Customs declaration knowledge
• Experience in Logistic, Procurement
• Language skills, fluent in English both in writing and speech
• Analytical and process oriented
• Able to understand customers need
• Work as part of a team
• Work self-dependent and towards goals
• Organizational ability
• Flexibility
• Responsibility taking
• Ability to make decisions
• Service minded attitude
• Ability to act professional
• Ability to set requirements toward suppliers

We are…

A global solutions provider focused on Healthcare ICT and mobile workflow solutions. Headquartered in Switzerland, our business spans across 18 countries, and has been supporting the healthcare industry for close to 160 years by providing them with technology to enable them to support their communities.

Together we can make a difference in the lives of the people who benefit from our technology.

To learn more about what we do, visit us at: www.ascom.com