Administrative Assistant

Are you a people person?  Do you like working with the public? The Administrative/Training Coordinator position represents the company professionally projecting a first-in-class image and performs a variety of administrative, training coordination and tasks to support management, training team, staff and company business activities.

Your days will be filled with…

• Create and maintain internal databases, including informational and telephone directory. 
  
• Coordinate and provide support for company meetings and functions.    
• Provide assistance on travel arrangements for the managing director and leadership team, including expense reporting 
• Arrange facilities, hotel accommodations, transportation and meals for business activities  
• Coordinate training enrollment, scheduling, billing and facility access for all courses, both local and remote, as well as internal training courses.
• Maintain course catalog and on-line publications (schedule, enrollment forms, course catalog, certification tracks)
• Manage the Ascom Learning Management System (e-Learning) for the US portal
• Create and maintain training documents and visuals, including Instructor Led material as well as SCORM compliant e-Learning
• Maintain Training Database of students/courses
• Assist instructors with logistics, planning, class preparation, class activities and course content. 
• Creating and updating reports and PowerPoint presentation as requested.
• Receive visitors/answer telephones and direct callers; take and retrieve messages and screen calls when requested 
  
• Perform clerical duties to include filing company documents and reports, creating labels and files, copying and faxing documents 
• Order and maintain kitchen breakroom supplies and general office supplies 
• Maintain security badge system and Cell Phone distribution for new hires in conjunction with Human Resources 
• Retrieve, sort and distribute mail to staff and prepare outgoing mail and packages to include customer invoices and statements 
• Perform company errands as requested 
• Keep lobby area, conference rooms, copier/supply room, kitchens and employee lounge area clean, organized and attractive 
• Assist and manage our company’s general office needs and other administrative, ad-hoc projects and other duties as assigned. 
• Maintain confidentiality of all company business and proprietary activities.

We are looking for someone who has.....

• Bachelor’s Degree or 3 years of related administrative work experience.
• Strong computer skills with knowledge in MS Office programs (Word, Excel, Outlook, PowerPoint)
• Excellent written and oral communication skills.
• Flexibility and willingness to handle a variety of administrative and logistical details.

 Here at Ascom…

You’re not just a number, you’re a person with aspirations and that’s important to us. You can drive your own career and we’re here to help you do that by: 

Providing career progression through learning and development, internal opportunities, and being part of global and local initiatives and projects. But don’t take our word for it, just ask some of our team members who have been with us for over 20 years!

Giving you a real-world, first-hand experience about what it’s like to work with technology that is at the forefront of the healthcare industry.

Making a difference and having an impact on the lives in your community.

And you are…

An experienced Administrative person with at least 3 years of experience or have a bachelors degree you could succeed in this role. Strong computer skills with knowledge in MS Office programs (Word, Excel, Outlook and PowerPoint). We need someone who is flexible and willing to handle a variety of administrative and logistical details. We would love to hear more about you so please send us your resume.

 We are…

A global solutions provider focused on Healthcare ICT and mobile workflow solutions. Headquartered in Switzerland, our business spans across 18 countries, and has been supporting the healthcare industry for close to 160 years by providing them with technology to enable them to support their communities.

 Together we can make a difference in the lives of the people who benefit from our technology.

 To learn more about what we do, visit us at: www.ascom.com